Job Summary: The Assistant Vice President – Secretarial & Compliance will own and drive the organisation’s corporate secretarial, regulatory compliance, and transaction execution requirements, with a strong focus on investment and fundraising transactions. This position will also lead coordination with external counsel and fund raising transaction related legal documents and safeguard commercial, compliance, and enforceability risks. This role will report to the Finance Head and work closely with CEO office, Investor Relations and external counsels/advisors to ensure the company maintains a high-governance, audit / diligence ready posture and progresses on strategic initiatives such as public company transition and eventual IPO readiness.

Key Responsibilities:

Corporate Secretarial Compliance & Statutory Filings

• Manage end-to-end secretarial compliances under the Companies Act, 2013 across group entities/SPVs, including LLPs
• Own calendars and execution for statutory filings and compliance hygiene including:
  ➢ AGM/EGM/Board filings, annual returns, event-based filings
  ➢ Director KYC, DIN/DSC management, appointment/resignation filings
  ➢ Maintenance of statutory registers (Members, Directors/KMP, Charges, Contracts, etc.)
  ➢ All secretarial and compliance related documentation
  ➢ ISIN / depository related workstreams
• Liaise with authorities and external professionals as needed (ROC, RBI and other regulators)
• Ensure strong entity-level governance discipline as the business scales with multiple projects/SPVs

Governance, Board & Investor Liaison

• Act as a primary SPOC for board governance and investor governance workstreams, including periodic and ad-hoc information requests
• Drive preparation, review coordination, and timely circulation of board decks, governance notes, and investor reporting packs in partnership with Finance/IR
• Maintain a central repository for board approvals, reserved matters, investor consent items and governance deliverables
• Ensure appropriate documentation of key decisions through board notes, resolution trackers and action item closure

Meetings, Resolutions & Documentation Excellence

• Plan and manage Board/Committee/Shareholder meetings: notices, agendas, notes, circulation timelines, quorum tracking and post-meeting documentation
• Draft/coordinate drafting of resolutions, minutes, shareholder communications and statutory records
• Ensure timely execution, archival and audit / due diligence-ready retrieval of minutes / resolutions and supporting papers

Fundraising & Investment Transaction Support (Legal + Secretarial Execution)

• Support fundraising / investment transactions across structures such as equity, CCDs, NCDs, structured debt, asset-backed arrangements and other bespoke instruments
• Coordinate with internal stakeholders and external counsel for transaction documentation including:
  ➢ SHA/SSA, debenture trust deed, security documents, escrow arrangements
  ➢ Term sheet to definitive documentation conversion and closure of documentation checklist
• Manage CP/CS trackers (conditions precedent/subsequent), documentation status and closing mechanics
• Coordinate issuance/allotment/transfer workflows:
  ➢ Board/shareholder approvals, allotment documentation, statutory registers updates
  ➢ Demat and depository coordination (NSDL/CDSL), RTA coordination, issuance of certificates where relevant
• Support and coordinate regulatory and post-transaction filings including:
  o FEMA-related filings for non-resident investments (where applicable)
  o Bank coordination for remittances and certificates (FIRC, KYC documentation)
• Maintain transaction repositories and version control in a deal-room discipline; ensure audit trail is robust
• Review investment / fundraising documentation for commercial, compliance, and enforceability risks (representations, covenants, defaults, payout waterfalls, security package).

Regulatory Compliance Coverage for Investments / Capital

• Provide compliance and legal process support relating to FEMA, RBI and capital / financial regulatory expectations applicable to investment inflows and instruments
• Partner with Finance/Tax teams on GST/TDS considerations where transaction documentation and payment mechanics require compliance alignment
• Support periodic compliance reporting required by lenders / investors / trustees (where applicable)

Public Company Transition & IPO Readiness Support

• Support conversion of holding company from Private Limited to Public Limited, including governance upgrades and compliance actions
• Maintain IPO readiness hygiene: policy documentation, governance playbooks, structured approvals and auditable records
• Coordinate with advisors for readiness workstreams that touch corporate secretarial / legal compliance (e.g., clean-up of historical filings, register hygiene, board process strengthening)

Process Improvement, Controls & Compliance Program Management

• Build and maintain integrated trackers for legal / secretarial workstreams
• Standardise templates / playbooks: board materials, consent notes, transaction checklists, CP trackers, document repositories, etc.
• Identify compliance / control gaps and implement corrective actions to strengthen governance and build a strong team to reduce key-person dependency
• Ensure the function remains audit and due diligence-ready with strong documentation standards
  Education:Company Secretary (mandatory) and LLB (preferred basis the fundraising /
  investment documentation scope)
  Experience: 10–13 years in corporate secretarial, governance and fundraising compliance.
  Strong exposure to at least 3–4 of the following:
• Fundraising documentation and closing (equity/CCD/NCD/structured debt)
• FEMA/RBI-facing processes for capital transactions (where applicable)
• Board/shareholder governance and statutory filings across multiple entities
• Demat/depository/RTA coordination for securities issuance
• Due diligence support and data room management
• Public company transition / IPO readiness workstreams
  Industry Preference: Real Estate (preferred), Infrastructure, Hospitality, Asset-heavy businesses
  Technical Skills
• Strong working knowledge of: Companies Act, LLP Act, FEMA, governance frameworks, and practical compliance execution
• High comfort with: documentation discipline, version control, trackers, and deal-room hygiene
• Ability to coordinate multiple external stakeholders (counsels, CS/PCS, bankers, trustees, auditors, valuers)
• Strong written communication—able to draft clear notes, resolutions, trackers, and compliance updates

Key Competencies

• High ownership, attention to detail, and “no surprises” compliance mindset
• Strong stakeholder management with maturity to interface with board/investors and external advisors
• Ability to operate in fast-paced, high-scrutiny environments with multiple parallel transactions
• Structured thinking: converts ambiguity into plans, trackers, and closure discipline
• High integrity and governance orientation
  Collaboration and communication: Proactive collaboration with Finance, IR, Tax, Accounts, and external advisors to ensure seamless transaction execution, strong governance and timely closure of compliance deliverables.
  How the role Interact with other teams or Individuals: Ensure effective communication and coordination between different cross functional teams to align the compliance function with overall business goals.