Role: Billing Manager
Experience Range: 7+ years
Location: Bangalore

Job Summary: The Billing Manager is accountable for all billing and invoicing functions, management of GRN (Goods Received Note) and SRN (Service Received Note) processes, and end-to-end reconciliation of ledgers for interior fit-out projects. This position ensures accurate validation of project inputs/outputs, timely vendor/client billing, and robust controls over payments and documentation in alignment with project timelines and audit standards.

Key Responsibilities:

Billing & Invoicing

• Prepare, verify, and process all client and subcontractor bills for interior fit-out projects ensuring alignment with contractual terms, BOQ, and site execution status.
• Certify interim and final bills as per project schedules after validating supporting documents (measurement sheets, GRN/SRN, and site completion records)
• Coordinate with the procurement and project teams for accurate billing of goods and services received.

GRN & SRN Management

• Oversee and validate GRN (Goods Received Note) and SRN (Service Received Note) entries for all project procurements and services.
• Ensure all GRN/SRN are systematically matched with purchase orders, delivery challans, and invoices before bill processing
• Maintain a digital/physical register of GRN and SRN, regularly reconciling against inventory and service records.

Ledger Reconciliation

• Perform regular reconciliation of billing-related accounts with the general ledger, including but not limited to vendor and client accounts, advances, and retentions.
• Track and resolve discrepancies between invoice records, GRN/SRN entries, actual stock/services received, and ledger balances
• Generate periodic reconciliation and exception reports for management review and audit compliance.

Payment Processing & Coordination

• Liaise with finance to ensure timely, accurate vendor/client payments as per agreed terms.
• Prepare payment recommendations based on certified bills and updated GRN/SRN and ledger entries.
• Support cash flow planning via accurate tracking of billing schedules and payment cycles.

Documentation & Compliance

• Maintain and secure all billing, GRN, SRN, and ledger documents as per audit requirements.
• Develop and update standard SOPs for billing, GRN/SRN management, and reconciliation processes.
• Ensure adherence to company, statutory, and regulatory standards for documentation and data integrity.

Analysis & Reporting

• Create and share periodic billing metrics, outstanding reports, ledger reconciliation statements, and aging analyses.
• Identify process gaps and recommend improvements to reduce discrepancies, delays, or revenue leakage.

Required Qualifications

• Bachelor’s degree in accounting, Finance, Business Administration, or related field.
• 7+ years of experience in billing, invoicing, or accounts roles, preferably in interior fit-out or construction environments.
• Proficient in MS Excel and accounting/billing software; experience with ERP and digital documentation systems preferred.
• Strong understanding of GRN/SRN processes, ledger reconciliation, and project documentation standards.