Job Summary: The Senior Executive / Assistant Manager – Fixed Assets will own FAR and fixed asset accounting across multiple locations/entities, including capex-to-FAR handover, CWIP ageing and capitalisation, depreciation, tagging/verification, FAR-GL reconciliation, and audit schedules – especially for fit-outs/leasehold improvements and project-heavy rollouts.

Key Responsibilities:

Fixed Asset Accounting & FAR Maintenance

• Own and maintain the complete Fixed Asset Register (FAR) for all locations and entities
• Multi-location rollouts, project-to-FAR handover and capex governance
• Ensure accurate capitalisation of assets in line with accounting standards (Ind AS / AS)
• Classify assets correctly (Leasehold Improvements, M&E, IT Assets, Furniture & Fixtures, etc.)
• Calculate and post depreciation accurately as per Companies Act and internal policies
• Manage insurance coverage for all fixed assets, ensuring timely renewal, accurate asset declaration, and alignment with organisational risk policies.
• Coordinate with insurers, finance, and operations teams to handle claims, maintain documentation, and ensure end‑to‑end compliance for asset insurance processes

Capitalisation, CWIP & Asset Lifecycle Management

• Track Capital Work-in-Progress (CWIP) and ensure timely capitalisation upon asset readiness
• Coordinate with Projects and Operations teams to obtain completion certificates and asset handover documents
• Monitor asset additions, disposals, transfers, impairments, and write-offs
• Ensure proper approvals and documentation for asset movement and disposal
• Prepare and maintain inventory register and ensure timely transfer and capitalisation

Physical Verification & Asset Tagging

• Plan and conduct periodic physical verification of fixed assets across locations
• Reconcile physical verification results with FAR and investigate variances
• Ensure asset tagging and asset location mapping is maintained accurately
• Prepare variance reports and support closure of discrepancies

Reconciliation & Controls

• Monthly: FAR–GL reconciliation, depreciation run, CWIP ageing report
• Quarterly: physical verification plan + variance closure
• Ensure strong controls around asset capitalisation, depreciation, and disposals
• Identify gaps in asset accounting processes and recommend process improvements
• Support implementation of system-based asset controls within ERP

Audit & Compliance

• Year-end: fixed asset audit schedules, CARO/Companies Act reporting support, impairment review support
• Support statutory, internal, tax, and special audits related to fixed assets
• Provide audit schedules, FAR extracts, depreciation workings, and supporting documents
• Ensure compliance with Companies Act, accounting standards, and internal control requirements
• Support management reporting related to assets and capex

ERP & Systems

• Maintain asset master data in ERP systems (Zoho preferred)
• Support automation and system enhancements related to FAR and asset tracking
• Ensure data accuracy and integrity within ERP

Stakeholder Coordination

• Work closely with FP&A, Projects, Procurement, and Operations teams
• Coordinate with external auditors and consultants for asset-related matters
• Provide timely reports and insights to finance leadership
  Qualifications and Skills:
• Education: B.Com / M.Com / MBA (Finance) / CA / CA Inter / CMA with strong fixed asset accounting experience
• Experience: 4–8 years of hands-on experience in Fixed Asset Accounting and FAR management. Experience with leasehold improvements / fit-outs / MEP capitalisation and componentisation.
• Industry Preference: Asset-heavy industries such as Real Estate (Commercial preferred), Infrastructure, Manufacturing, Hospitality, or Warehousing
• Technical Skills:
• Strong understanding of:
  ▪ Fixed Asset Accounting and FAR maintenance
  ▪ Depreciation as per Companies Act and accounting standards

▪ CWIP tracking and capitalisation
▪ Asset verification and reconciliation

• Hands-on experience with ERP systems (Zoho preferred)
• Strong MS Excel skills
  Key Competencies:
• High attention to detail and accuracy
• Strong ownership and control mindset
• Ability to manage large volumes of assets across multiple locations
• Strong coordination and follow-up skills
• Audit-oriented and compliance-driven approach
  Collaboration and communication:
• Proactive collaboration with Finance, Projects, Procurement, and Operations teams
• Clear communication with auditors and internal stakeholders to ensure accurate asset reporting and compliance
  How the role Interact with other teams or Individuals:
  The role will work closely with:
• Finance teams
• Projects & Engineering teams
• Procurement & Operations teams
• Internal and external auditors to ensure robust asset governance, accurate financial reporting, and audit readiness.